Fine art Photographer in colorado
Kelly photo
To comply with privacy laws (like CCPA/CPRA, GDPR, and general state guidelines) and protect your photography business, your website needs a dedicated Privacy Policy. Because Kelly Photo & Design LLC collects personal information through contact forms, HoneyBook/CRM systems, email marketing lists, gallery software (Pixieset/Pic-Time), and website analytics, your policy must clearly explain what data you gather and how it’s used.
Here is a comprehensive Privacy Policy template tailored specifically to Kelly Photo & Design LLC.
Privacy Policy
Effective Date: September 9, 2026
Business Entity: Kelly Photo & Design LLC ("KPD," "we," "us," or "our")
Website: www.kellyphotoanddesign.com
Kelly Photo & Design LLC respects your privacy and is committed to protecting your personally identifiable information. This Privacy Policy explains how we collect, use, store, and disclose your information when you visit our website, submit an inquiry, book a session, or interact with our client portals and galleries.
1. Information We Collect
We collect information directly from you when you interact with our website, fill out contact forms, book services, or communicate with us. This includes:
Personal Identification Data: First and last name, email address, phone number, mailing address, venue location, and wedding/event dates.
Financial & Payment Data: Payment details (credit card information, billing addresses) collected securely via third-party payment processors (e.g., Stripe, HoneyBook, Zelle, Venmo). KPD does not directly store complete credit card details on its servers.
Client Media & Photographs: Event and portrait imagery, video files, and audio recordings captured during contracted services.
Technical & Usage Data: IP address, browser type, device information, operating system, pages viewed, and browsing behavior collected automatically via cookies and web analytics (e.g., Google Analytics).
2. How We Use Your Information
We use the information we collect for the following legitimate business purposes:
Contract Fulfillment: To communicate with you, process bookings, send invoices, plan event coverage, and deliver final photo/video galleries and physical print orders.
Marketing & Portfolio Display: To showcase portfolio work, blog posts, and social media updates (unless you have executed a signed Non-Disclosure Agreement or Privacy Waiver with KPD).
Business Operations: To send administrative updates, respond to inquiries, process payments, and improve our website experience.
Legal Compliance: To comply with applicable federal, state (Colorado), and local laws, tax reporting obligations, and legal accounting requirements.
3. Disclosure & Sharing of Information
KPD does not sell, rent, or lease your personal information to third parties. We only share your data with trusted third-party service providers necessary to operate our business, including:
Customer Relationship & Booking Software: (e.g., HoneyBook, Dubsado) for contract signing, scheduling, and invoice processing.
Online Gallery & Delivery Platforms: (e.g., Pixieset, Pic-Time, Pass Gallery) to deliver your digital photo/video galleries.
Professional Print Labs: (e.g., Freedom Print Lab, Artifact Uprising) to fulfill album, print, and physical product orders.
Website Hosting & Analytics: (e.g., Squarespace, WordPress, Google Analytics) to maintain our site and monitor traffic.
Contracted Team Members: Associate photographers, associate videographers, and second shooters bound by confidentiality agreements to fulfill your contracted event services.
Legal Obligations: We may disclose your information if required to do so by law, court order, or governmental regulation.
4. Cookies & Tracking Technologies
Our website utilizes "cookies" and similar tracking technologies to enhance user experience and gather aggregate traffic statistics. You can set your web browser to refuse cookies or alert you when cookies are being sent. However, some features of the website may not function properly without cookies enabled.
5. Third-Party Links & Vendor Sites
Our website or blog posts may contain links to third-party vendor websites, venues, caterers, or affiliate partners. KPD is not responsible for the privacy practices, content, or data collection policies of these third-party sites. We encourage you to review their respective privacy policies upon visiting.
6. Data Security & Archival Retention
Security Measures: We implement industry-standard administrative, technical, and physical security measures to protect your personal information against unauthorized access, alteration, or destruction.
Data Retention: In accordance with our client agreements, client gallery media is archived for a specified duration (typically 6 months to 1 year post-delivery) before being removed from active servers. Administrative and transaction records are retained as required by Colorado business and tax law.
7. Client Privacy Options (NDAs)
KPD respects client privacy. If you prefer that your images, video clips, or personal details not be published on our website, blog, or social media channels, you may request a formal Non-Disclosure Agreement (NDA) / Privacy Waiver prior to your session date. Upon execution, KPD will strictly enforce all privacy restrictions across our studio and team members.
8. Your Rights & Choice
Depending on your jurisdiction, you may have the right to:
Access, correct, or request the deletion of your personal contact data.
Opt out of receiving promotional marketing communications or newsletters from KPD at any time by using the "unsubscribe" link in our emails.
9. Changes to This Privacy Policy
KPD reserves the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date." Continued use of our website or services following any modifications constitutes acceptance of the updated terms.
10. Contact Us
If you have questions or concerns regarding this Privacy Policy or how your data is handled, please contact us:
Kelly Photo & Design LLC
Email: [email protected]
Location: Firestone, Colorado
Website: www.kellyphotoanddesign.com
